Ukrainian Deminers Association announces the launch of a tender for the procurement of a robotic system for mechanical demining within the framework of the project “Safe Lands of Ukraine: Local Demining as a Foundation for Sustainable Recovery” funded by the Ministry of Foreign Affairs of the Netherlands.
Who we are looking for: manufacturer/supplier of a robotic system for mechanical demining
! TENDER EXTENDED to 05/31/2026.
1. Procurement Subject
- Name: robotic system for mechanical demining
- Quantity: 1 (one) unit
2. Expected Value
A lower price will be considered a significant advantage.
The price must include all expenses related to delivery, taxes, and vehicle registration.
Delivery location: 34/38 Zodchykh Street, Kyiv, Ukraine
The participant may offer different products and submit a price proposal electronically, indicating pricing information, other evaluation criteria, and providing the following documents:
- Confirmation of registration in the Unified State Register (legal entity / sole proprietor).
- EDRPOU certificate (for legal entities) — if available.
- Participant contact details (bank details and contact person).
- Documents confirming the authority of the person signing the contract (order/power of attorney, etc.).
- Bank certificate confirming the opening of current account(s).
- Documents/certificates confirming compliance of the goods with the declared technical specifications (if available).
- New equipment. Availability of a valid Certificate of Conformity issued by an accredited certification body in Ukraine (according to the Mine Action Process Certification Procedure). Copy of the Certificate.
- Provision of a copy of successful test reports confirming clearing efficiency.
- Information on equipment modernization, if applicable.
3. Technical Requirements
| No. | Category | Technical Requirements (Details) | Confirmation Documents |
| 1 | General Condition, Certificate of Conformity | Brand new equipment. Availability of a valid Certificate of Conformity issued by an accredited certification body of Ukraine (in accordance with the Procedure for Certification of Mine Action Processes). An upgraded/modernized option may also be considered. | Copy of the Certificate |
| 2 | Test Report | Provision of a copy of the Successful Test Report confirming clearance efficiency. | Copies of the Test Report |
| 3 | Operating Parameters | Clearance depth: approx. 300 mm. Width of clearance path: approx. 2000 mm. Productivity: approx. 2000 m²/h. Combined system: flail shaft for mine detonation + tiller with replaceable carbide teeth. | Product Technical Data Sheet |
| 4 | Digital Mapping (GPS) (preferred) | Availability of an RTK-GPS module for track logging of the cleared area with an accuracy up to 10-20 cm and report export in .kml/.shp formats. | Software description and sample map (report) generated by the machine. |
| 5 | Optics & Camera Protection (preferred) | Armored glass (polycarbonate) with a thickness of 10 mm or more. Availability of a pneumatic cleaning (air-blast) system to clear dust and dirt from the cameras. | Description of the video system’s protective elements |
| 6 | Safety (Auto-Stop) | Automatic shut-off system for the vehicle and the working attachment upon loss of signal from the remote control or when the STOP button is pressed. | Software technical description |
| 7 | Operating Range | Fuel tank capacity must ensure at least 4-10 hours of continuous operation without refueling (preferred). | Engine technical specifications |
| 8 | Armor Protection | Protection for the underbody, hull sides, and engine compartment: armor steel (Hardox or Armox type) with a thickness of at least 8-10 mm. Protection against 155mm shell fragments. Blast resistance against AT (anti-tank) mines (TM-62). | Steel Certificate |
| 9 | Recovery Kit | Availability of reinforced towing beams/hooks and a remote winch (pulling capacity from 10 tons) for recovery in case of detonation. | Layout diagram of recovery points/nodes |
| 10 | Transport Platform | Specialized low-boy trailer (low-loader) with reinforced ramps, a tie-down/securing system, and payload capacity: machine weight + 20%. | Clearance depth: approx. 300 mm. Width of clearance path: approx. 2000 mm. Productivity: approx. 2000 m²/h. Combined system: flail shaft for mine detonation + tiller with replaceable carbide teeth. |
| 11 | Demonstration & Fuel | Conducting a field demonstration. Fuel costs for the demonstration and training shall be borne by the Supplier. | Technical Inspection Report |
| 12 | Deminer Training | Provision of professional training for operators with the issuance of personalized certificates for deminers (machine operators). | Training program and sample certificate |
| 13 | Certification Support | Privilege: Provision of a package of documents (SOP — Standard Operating Procedures) and consultations to obtain Mine Action Operator status. | Letter of Guarantee regarding support |
| 14 | Remote Control | Operating range: from 800 m. Availability of 4 HD cameras with real-time video and telemetry transmission (preferred). | Communication specifications |
| 15 | Cooling System | Engine cooling system with a reversible fan for self-cleaning from dust and straw (preferred). | System description |
| 16 | Fire Suppression System | Automatic, powder or aerosol-based, with sensors in the engine and hydraulic compartments. | System technical data sheet |
| 17 | Service & Warranty | Warranty: 12-24 months. Availability of SPTA kit (spare parts, tools, and accessories). | Service capacity statement / Reference |
| 18 | Replacement Fleet | Obligation to provide a similar replacement machine if the repair of the main one takes more than 14 calendar days. | Letter of Guarantee from the Participant |
4. Payment, Evaluation Criteria, and Proposal Submission
Payment will be made via bank transfer. Payment terms will be discussed separately.
- Technical proposal (including configuration within the proposed price).
- Price-quality ratio.
- Delivery terms and conditions.
Mandatory conditions for proposal submission:
- Commercial proposals must be submitted in an archived file protected by a password;
- The password must be provided through a separate communication channel or at the time specified by the Customer on the last day of the tender.
Please send your tender proposal to: procurement@uda.org.ua with the subject line “Tender Proposal – Procurement of a Robotic System for Mechanical Demining”.
Procurement period: from 08.05.2026 to 25.05.2026.
Contact for clarification of tender conditions: olena.chagovets@uda.org.ua
Subject line: “Clarification Regarding Price Proposal – Procurement of a Robotic System for Mechanical Demining”